SMITHVILLE NATIONAL HONOR SOCIETY BYLAWS
The Smithville Chapter of the National Honor Society is governed by the constitution of the National Honor Society as published in the NHS Handbook. The following bylaws address matters of local concern.
The chapter will meet monthly on a day and at a time to be determined by the officers and adviser each year. The adviser will provide members with a calendar of meetings and mandatory events.
A slate of five officers will be elected at a meeting prior to the induction ceremony. Those interested in holding office will be asked to sign up at the monthly meeting the month before the induction ceremony. In addition, nominations will be allowed from the floor during the meeting at which the election will be held.
To be an officer, the member must be a junior in good standing of the chapter at the time of election.
The officers and their duties are as follows:
- The President will preside at all meetings, preside at the induction ceremony, chair committees, and assist the advisor as needed.
- The Vice President will preside at meetings in the president’s absence, assist at the induction ceremony, and undertake any duties assigned by the president or advisor.
- The Secretary will record minutes of meetings, assist at the induction ceremony, and undertake any duties assigned by the president or advisor.
- The Treasurer will assist at the induction ceremony, assist in collection of money for fundraisers or service projects, and undertake any duties assigned by the president or advisor.
- The Student Council Representative will attend student council meetings and report to the chapter, assist at the induction ceremony, and undertake any duties assigned by the president or advisor.
- Officers will meet with the advisor during the year to plan meetings, fundraisers, and service projects to be undertaken by the club.
Members of the chapter will be responsible for the following obligations:
- Members will attend monthly meetings; if unable to attend, a member has the duty to notify the advisor or one of the officers of his or her reason for missing the meeting. Acceptable reasons for missing a meeting include illness that causes the member to miss the entire day of school or an extra-curricular activity according to the district’s Share-the-Wealth policy.
- Members will take part in all mandatory events, including but not limited to: group service projects, the induction ceremony, and fundraisers.
- Members will accumulate a minimum of twenty (20) service hours per year. The officers and advisor will determine by what point during the year any number of service hours should be completed. Hours earned in mandatory group projects do not count toward the individual service hours.
- Members will maintain a 4.0 grade point average and demonstrate the exemplary qualities of service, leadership, and character that are expected of NHS members.
Members of the chapter will be selected following the guidelines set forth in the National Honor Society Constitution. Selection will be held during the fall semester of the school year. The duties of the advisor in the selection process will be as follows:
- The advisor will obtain from the school counselor a list of sophomore and junior students who have a minimum grade point average of 4.0.
- The advisor will notify students with a minimum grade point average of 4.0 of their eligibility to be considered for membership in the Smithville Chapter of the National Honor Society. These students will be asked to pick up a student activity information form from the chapter advisor if they are interested in being considered for membership. The advisor will set a deadline for the return of the student activity information form. Failure to meet this deadline will prevent a student from being considered for membership.
- The information packet will include an essay topic that students will be required to submit with their information packets.
- The advisor will meet with the principal who will appoint at least five faculty members to serve on the Faculty Council.
- The advisor will provide the Faculty Council with the information gathered on the student activity information forms and the essay, as well as a copy of the transcripts of students who are eligible for consideration for membership.
- The Faculty Council will rate each candidate on a scale of 1-5 (with 5 being the highest) in the areas of attendance, discipline, leadership, service, and character. Each member of the faculty council will provide their rating sheet to the advisor.
- The advisor will average the 5 scores of the faculty council to determine the selection of students. A minimum score of 3.6 is required for selection.
- The advisor will notify those considered for membership by the Faculty Council of their selection or non-selection.
PROBATION AND DISMISSAL
Dismissal of a member will follow the guidelines set forth in the National Honor Society Constitution.
Reasons for dismissal will include, but are not limited to, the following:
- Attendance: Once the calendar of meetings has been provided to members, any member who misses two meetings without approval will receive a letter placing the member on probation with the chapter. A member who misses three meetings without approval will be removed from membership.
- Mandatory events—Failure to participate in any mandatory event listed on the yearly calendar of events will be subject to removal from the chapter.
- A member whose GPA drops below the required 4.0 will be sent a letter of probation. If the grade drops at the end of the school year, the member will be given the fall semester to bring the GPA up to the 4.0 level. If the GPA drops at the end of the fall semester, the member will have until the end of the 5th six weeks to bring their GPA up to the 4.0 level. Failure to bring the GPA up to 4.0 will result in dismissal from membership. Seniors whose GPA is below 4.0 at class ranking time will be removed from membership.
- Service hours—Members who do not provide record of 20 service hours per year will be subject to removal from membership.
- For conduct resulting in disciplinary action:
- The NHS Faculty Council will handle assignments to ISS on a case by case basis.
- If a member is assigned to DAEP, they will have a hearing before the faculty council who will decide on their removal or continued membership of the chapter.
- Students who are found guilty of a crime including, but not limited to, theft, MIP, MIC, DUI, and truancy (3 or more unexcused absences from school) will have a hearing before the faculty council who will decide on their removal or continued membership of the chapter.